Visit Boris website HTML e-mail templates
A sample Setup menu - yours may be different

A sample Setup menu - yours may be different

HTML e-mail templates are a specialised type of list.


To access the e-mail template list:

Choose the SetupHTML e-mail templates menu option (contact Boris if you need this option enabled).

The initial view shows the set of lists defined on the system, as shown on the left.

Click (left mouse button) on an individual line to edit the item. 

Right click (click the right mouse button) to chose from other options such as delete.

E-mail list

As for lists, click on the Add button and you will be asked to enter the details of your e-mail. These details can be modified in the future by clicking on the meaningful description of the e-mail.

It is also possible to view the attached e-mail in a browser by clicking on the hyperlink.  However, it is not possible to edit it here - this will need to be done in your .html editor (eg Notepad).

Attached e-mails can be removed by clicking on delete. As it is possible to attach more than one email to the same description, take care that you are deleting the correct one.

E-mail list

E-mail list

Add E-mail - Main

Main screen for adding an e-mail
*Description A descriptive text to identify this item
Associated numeric value/score

A integer associated with the list entry.  This could be a price (entered in pence) or a score for a risk assessment or other calculation.  This will be used if the corresponding list entry is selected when filling out the form.

This field is not used under these circumstances so anything entered here will be disregarded.

Cascading child list

This is a different list associated with a particular list entry that will become available if that list entry is selected.  If the list entry being edited is Product Type A (from within a list of Product Types) then the cascading child list might include all the products that have a Product Type of A.  This would mean that when Product Type A was selected in the parent list, Products of Type A would populate the prompt for the child list.

A common example is when searching for a particular car.  An initial list would contain manufacturers and, on selection of (say) the Ford list entry, a second list (the cascading child list) would become populated with models (with list entries such as Cortina, Focus, Fiesta, Ka, Escort).  To extend the example, each of the model list entries might have a further cascading child list containing items such as Zetec, Titanium, Style, etc or MKI, MKII, etc.

To make this work on a template, two list Item types (most commonly drop-down list) need to be linked through the Item 'unique name' of parent item in the Advanced tab.  If subsequent levels are required, the unique name of the first child list becomes the named parent list of the next level.  In the above example, the model list names the unique name of the manufacturer list and the model style list names the unique name of the model list as a parent.

This field is not used under these circumstances so anything entered here will be disregarded.

Attach an E-mail - Additional attributes

Attaching an e-mail template to an entry in the e-mail templates list.
Add attachment Click on this hyperlink to open the Upload Files popup box.
Select Click on this button to open a Windows dialogue box to select the .html file you wish to use as a template.
Save Click on this button to save your selected .html file and return to the List entry box. If you wish to upload a second file, click Add but please remember that it will be sent to the same set of recipients as the first one.
Text of e-mail Some e-mail recipients block .html e-mail content so it is preferable to duplicate it in a text form here. This can usually be done by copying from a browser version (ie open from the list as described above, Select All, Copy to the clipboard and Paste in here). However, remember to remove the '<'s and '>'s that are used to surround the Report processing variables or they will not be processed correctly.
See Also

Job definitions

 

 


Parts copyright 2014 Boris Software Ltd. Parts copyright 2014 Firetronic Software Ltd. Parts copyright 1998-2014 Cadence Computing Ltd. All Rights Reserved.

Menus, prompts, fields and options are from a typical installation - some items may not appear as shown. Please contact Boris support for information on additional features.